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Fleet Programs

Billing fleet programs without the paperwork war

National fleet programs each come with their own rates, rules, and paperwork. Fleet Portal routes every billable line to the right payer under the right rules and keeps the record a program review can't shake.

01
Split Billing

One job, more than one payer

A mixed job can bill a program and the client from the same record: each payer gets its own invoice, and that payer's rates and markup apply automatically.

02
Rules

Per-payer rates and markup

Every program carries its own labor rates, parts markup, deductions, and submission rules. Set them once and every invoice follows them.

03
Paperwork

Client and program paper, separate

What the program needs and what the client sees stay separate and consistent, generated from the same job record, with VMRS codes on the lines that need them.

04
Audit Trail

A record that survives reviews

Every change is logged and every job keeps a timeline. When a program audits the work, you hand them the record and move on.

05
Receivables

Who owes you, by payer

Accounts-receivable aging shows what each program owes and how old it is, so slow payers stop hiding in the pile.

06
Proof

Photos and timelines on the job

Inspections, photos, and status history live on the request, which is what wins the dispute before it starts.

Questions

What shops like yours ask

Which fleet programs can we bill through Fleet Portal?
Billing rules are configured per payer, so any program you work with can be set up with its own rates, markup, deductions, and paperwork requirements.
Can one job bill more than one payer?
Yes. A job that splits between a program and the client bills through separate invoices from the same job record. Each invoice carries its own payer, and that payer's rates, markup, and deductions apply automatically.
What happens when a program disputes a charge?
You open the job and the record is there: the timeline, the approvals, the photos, and every change with a timestamp. That paper trail is the difference between a write-off and a paid invoice.
Do we have to change how the shop works to bill programs correctly?
No. Jobs flow through the same queue regardless of payer. The rules live on the payer, not in your team's memory.
Can invoices carry VMRS codes?
Yes. Every line item takes an optional VMRS code that prints on both the invoice and the estimate, so programs that require VMRS coding get it on the paperwork they review.

See it on your own jobs

Try the full product on a sample fleet, no signup needed, or request a walkthrough on your shop's workflow.

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