Comparison
Fleet Portal vs Fullbay
Fullbay is the biggest name in heavy-duty shop software, built first for repair bays. Fleet Portal is built first for shops that go to the trucks. The real difference is the model: per-user subscription versus a system you license once.
| Fleet Portal | Fullbay | |
|---|---|---|
| Built for | Mobile mechanic shops servicing commercial fleets | Heavy-duty truck and trailer repair shops; mobile repair is one of several verticals |
| Pricing model | One-time license and setup, then OS Management on a term you choose | Subscription, $188 to $318 per month base; advertised plans are on an annual agreement |
| Per-user fees | None. The whole crew works in the platform | $89 to $119 per month for each additional user |
| Data migration | Included in the one-time setup | Available through their data team; reviewers describe it as an added cost |
| Try before buying | Live demo of the full product, sample fleet, no signup | Guided demo with their team; no self-serve trial |
| Fleet-program billing | Per-payer rates, markup, deductions, and submission rules built in | Collections only (fleet checks, Interstate Billing Service), locked to Pro tier and above; per-payer rate rules are not advertised |
| Client portal | Requests, per-line estimate approval, invoices, and payment history | Repair status, PM scheduling, and online payment; per-line estimate approval is not advertised |
| Financials | Built-in P&L, accounts receivable, and accounts payable | Reporting only; a P&L means QuickBooks, and the integration is excluded from their Basic tier |
| Paper trail | Append-only audit log and a timeline on every job | Service-order history; an audit log is not advertised |
| VMRS coding | Optional VMRS code on every line item, printed on invoices and estimates | Not advertised |
| Finding unbilled money | A Profit Leaks tab totals stale estimates, unbilled work, and past-due receivables | Reporting; a leak finder is not advertised |
This comparison reflects each product's own public materials as of June 2026. If something here is out of date, tell us and we'll correct it.
What choosing Fullbay costs you
- The meter never stops: a subscription base on an annual agreement, plus $89 to $119 per month for every additional user you hire
- Built around the repair bay; mobile repair is one vertical among several, not the architecture the product is built on
- Fleet billing means collections. Per-payer rates, markup, and submission rules are yours to track somewhere else
- The features that matter for fleet work sit on the upper tiers, and reviewers describe data migration as an added cost
What Fleet Portal gives you
- Mobile-first by architecture, not as a landing page: dispatch, field updates, and per-location inventory that fits service trucks
- Fleet-program billing as a core competency, with per-payer rules instead of a payments add-on
- You license the system once. No per-user meter running on every hire
- Setup includes your data migration, so day one starts with your real operation
- An audit trail fleet programs accept, on every change and every job
Questions
Asked by shops comparing
Is Fleet Portal a replacement for Fullbay?
For a shop that services commercial fleets, yes: requests, dispatch, estimates, invoicing, inventory, PM, and financials run in one system, without the per-user fees. Bring your current workflow to the live demo and check every step against the real product before you decide.
How does the cost actually compare?
Fullbay advertises $188 to $318 per month base plus $89 to $119 per month per additional user, on an annual agreement. A five-person shop on their middle tier is roughly $8,000 per year, every year. Fleet Portal is a one-time license and setup, then an OS Management term you choose, with no per-user fees. Request a quote and compare your own numbers.
Can you migrate our data out of Fullbay?
Yes. Setup includes migrating your clients, vehicles, inventory, supplier pricing, and history, so you don't start over.
Can we try Fleet Portal without talking to sales?
Yes. The live demo is the full product on a sample fleet with no signup. Fullbay offers a guided demo with their team and no self-serve trial.
Decide on your own jobs
Try the full product on a sample fleet, no signup needed. Setup includes migrating your data, whatever it lives in today.